Set up a good online accounting system.
Laying the foundation for the accounting system online for the company professionally
online seller Nowadays everyone wants to be an online seller. Own a business Many are their own bosses. which is both the main occupation or as an additional career But when it comes to trading, we have to plan both marketing. And accounting is considered a very important thing. Due to income-expense accounting Indication of financial status Business profits and losses In preparing accounts, it comes from documenting the actual receipts and disbursements of that organization. Let’s save it to the program. Therefore, at present, accounting programs are trying to make the system more consistent with their work. Today’s accounting programs are therefore designed to be consistent with the use and size of the business. To make it easier to use
What is an online accounting system?
Online accounting system is the use of technology in accounting work. that can work on the internet And we can work anytime, 24 hours a day, and all information can be linked together. It gives us updated information all the time, making work convenient. Fast and accurate
How do we choose to use an accounting program that is suitable for our business? We should consider the following things.
- Organization size in choosing online accounting software Businesses should consider size. and business complexity There are many online accounting programs to choose from today. By the business owner Can be assessed from monthly or annual income.
- Price Price is an important factor for entrepreneurs in deciding to use each program. Especially online accounting programs that meet the needs of SMEs businesses that can manage all organizational systems through use of every device used via the internet. Today, there are many online accounting program providers to choose from.
- Features of the online accounting program Entrepreneurs often consider the features of the accounting program they choose to use to meet their business needs. In general, the business should determine the usage needs of the business and select an accounting program that can support the important needs. It is an accounting program that can manage various systems, including sales, warehouse or purchasing systems, etc.
- Service Providers: Entrepreneurs should consider reliable service providers. Has professional expertise Have good knowledge in that program. Importantly, there should be a service providing advice and consultation on use after the sale, etc.
Let’s know the pros and cons of online accounts. What are the advantages and disadvantages of setting up an online accounting system?
Advantages of setting up an online accounting system
- Help manage accounting work in a complete manner. Including filing taxes all at once.
- There is a report summarizing operating results, sales data, warehouse reports. Report overdue debtors/creditors and report collections The online accounting system can report information in real time. Can help entrepreneurs in planning and decision making.
- Able to easily issue documents to customers such as quotations, invoices, receipts, tax invoices, or withholding tax forms. accurate and fast
- Help prepare documents to submit to the Revenue Department correctly.
- Can automatically pull partner information from taxpayer identification numbers.
- Can search past documents easily
- Can reduce the original documents.
- Data can be backed up automatically.
Disadvantages of setting up an online accounting system
- Cannot work without internet connection.
- You must enter data into the program yourself.
- There is a cost to purchase the program.
From the above advantages and disadvantages of online accounting systems, entrepreneurs still feel hesitant about the differences between setting up an online accounting system and general accounting. Let’s compare them as follows.
General accounting program It has the following properties:
- The business purchases software only once.
- Can be used only for computers with accounting software installed.
- Data is updated via the LAN system within the organization only.
- In use, it must be connected through the Lease line system only.
The online accounting program has the following features.
- Users can work via the internet anywhere, anytime through devices such as PCs, notebooks, tablets or smartphones, etc.
- Working in real time Multiple users can work simultaneously on the same database.
- Able to manage the entire organization’s work system. Including the purchasing system Warehouse and Marketing Sales
- The accounting program is automatically updated without the company needing to consider the cost of updates or purchasing additional software.
